Job Title: Manager, Finance and Grants
Job Ref:
Employer: Save the Children
Job Location: Kenya - Nairobi
Closing Date: 25/08/2016
Job Description:

Save the Children is seeking to recruit an experienced Finance and Grants Manager for an anticipated USAID project that will provide support to orphans and vulnerable children (OVCs) in select counties within Kenya.



The Finance Manager is responsible for overseeing all aspects of financial management and other operational duties for this grant funded by USAID in Kenya. The job holder will manage the implementation of financial systems, budgeting, expenditure tracking, and financial reporting and accounting for both the prime recipient and any subawards. S/he will also handle all grant management and reporting on program performance as well as provide financial and technical management to ensure the best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.


This position is a key position on this program team and will report directly to the Chief of Party.  S/he will also ensure that an appropriate structure exists to ensure effective support of field operations and to protect the integrity of the country office financial and administrative operations. The position will be based in Nairobi, and will require travel across the region and to program areas. The Finance Manager will also need to maintain consistent coordination and teamwork with other senior positions and individuals working on this program as well as with donor guidelines.  This position is contingent on the issuance of USAID funding and the selection of applicants is subject to USAID approval.


Essential Duties, Responsibilities and Impact

  • Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively
  • Ensure all financial plans, invoices, reports, and other documents are accurate, timely, and consistent with agency and USAID guidelines and regulations
  • In close coordination with the finance staff, maintain and update all the financial documents (reports, plans) and ensure confidentiality of project financial information
  • Review and consolidation of monthly financial reports for distribution to senior management
  • Review and consolidation of monthly sub-office accounts and reports to ensure accuracy and to provide regular feedback to the senior leadership team
  • Works with regional Project Managers and Operations Managers to ensure the project is implemented as planned and with sound program quality
  • Prepare any budget revisions and projections and respond to any questions
  • Confirm availability of funds for all requests for payment or charges to grants
  • Prepare quarterly reports, projections, and any other required donor submissions
  • Prepare a consolidated annual fiscal report, including a cumulative life of project report
  • Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
  • Prepare and revise finance and operation guidelines in order that they adhere to SC requirements
  • Ensure compliance with contractual obligations and deliverables in line with USAID regulations and SC policies and procedures.
  • Manage the reporting component of the award including collecting timesheets and reconciling them with the financial reports; oversee other administrative duties as needed
  • Actively participate in all award specific audit and donor assessments


Required Background and Experience, Skills and Behaviors

  • A post-graduate degree in Finance, Business, Accounting or other relevant field is required.
  • A minimum of 7 years’ experience in financial management  for large and complex programs funded by the U.S. Government, of which at least five years were working in the field of international development.
  • In-depth knowledge of 22 CFR 226,22 CFR- 145 OMB Circulars -A122 and A-133.
  • Demonstrated experience in management of sub awards and strategic partnerships agreements.
  • Demonstrated strong analytical and financial analysis skills.
  • Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
  • Proven ability to prepare multi-year budgets, donor financial reports and USAID Audits.
  • Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
  • Excellent oral and written communication skills in English (professional level).
  • Extensive experience working in Sub-Saharan Africa; work experience in Kenya highly desirable.
  • Qualified Kenyan nationals are highly encouraged to apply.


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