Job Title: test
Job Ref: test
Employer: tets
Job Location:
Closing Date: 10/08/2016
 
Job Description:

REPORTING RELATIONSHIPS: (title and name of job holder)

 

Job holder reports to: Finance Manager IS (Currently, Symon Kipyator Chebor)

 

Staff/Positions reporting to this post: None  

 

ILRI PURPOSE: To improve food and nutritional security and to reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock—ensuring better lives through livestock.

 

JOB PURPOSE: (Provide a brief, high-level overview of the position; Tell “Why does this position exist?)

This position exists to manage staff and consultants accounts and inventory sub ledger. The accountant is also expected to actively support the roll-out of a new ERP system.

 

KEY DUTIES AND RESPONSIBILITIES (List a minimum of three and maximum of seven ; for each list  the main duties and responsibilities)

 

  • Checking/Reviewing and journalizing of Nationally Recruited Staff (NRS) & consultants Travel Expense Reports (TERs) and Project/workshop expenditure reports;
  • Reviewing/checking the accuracy of NRS & Consultants Travel Authorizations (TAs) and project Advances requests (PARs) and staff account status before Payment;
  • Reconcile all NRS staff accounts and ensure they are up to date. Ensure all amounts owed to or by staff are paid or accounted for promptly;
  • Carry out monthly aging routine for NRS and Consultants personal Accounts and make relevant recommendations;
  • Prepare and forward to payroll Unit the monthly NRS staff payroll deductions schedule;
  • Carry out monthly allocation of NRS personal Accounts and ensure relevant adjustment journals are passed;
  • Facilitate NRS and Consultants to access their personal accounts online. Follow up with the system support team on system improvements and trouble shooting. Ensure timely response to staff queries;
  • Update NRS and Consultants personal Accounts listing in the system. Opening personal accounts for new staff on time and immediate closure of accounts for separated staff upon payment of final retention balance;
  • Post all GRNs and MINs in General Ledger (GL) by the end of calendar month;
  • Prepare correct and accurate monthly reconciliations of Inventory GL balances to the Inventory Control (IC) sub-ledger;
  • Organize and coordinate all stock take exercises;
  • Prepare and circulate stock take report within one week after completion of the exercise. The report must include clear recommendations to write off obsolete items and provide for slow moving items. Ensure stock take adjustment journal is prepared, approved and posted in the month of stock take;
  • Update GL and IC upon disposal of inventory items. The update must be carried out within the month of disposal.
  • Actively participate in ERP roll-out and support cross team working before, during and after implementation of the new ERP System

 

PERSON SPECIFICATIONS (A detailed description of the minimum and desirable level of education, professional qualifications, experience and personal attributes.)

Academic and professional qualifications:

  • Bachelor’s Degree in Accounting;
  • Full accounting qualifications – CPA (K) or ACCA;
  • Good personal organizational skills, accuracy and attention to detail.

 

Experience:

  • Minimum of 2 years of specific working experience;

 

BEHAVIOURAL COMPETENCIES

Integrity: Honest, above reproach and appropriate in actions / behaviour and transparent in conduct.

 

Result Oriented/ Focused: Ability to consistently meet set goals. Focused and goal oriented

Ability to direct others to perform set duties (where relevant).

 

Professionalism: Application of ethics, principles, standards and expertise in all areas of work.

 

Teamwork, Interpersonal Relations: Working and relating with others in mutual support and respect towards common goals and shared vision. Build and nurtures strong and authentic reciprocal relationships. Non-domineering or patronizing attitude and /or behavior.

 

Multi-cultural fit & Respect for Diversity: An ability to work effectively, respectfully and inclusively with people from different backgrounds and with different perspectives is critical for all staff members.

 

Communication: Ability to express oneself, share and exchange information clearly and in a timely style.

 

Innovation & Creativity: Ability to generate new ideas and ways of working to continuously improve existing work processes, practices, concepts

 

OTHER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. The job holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with the performance review process.

 

Job holder

 

Name: John Muraguri Nyingi

Signature

Date

 

Supervisor/Approver

 

Name: Symon Kipyator Chebor

Signature

Date

Unit manager /3A supervisor or equivalent