Job Title: Project Director, Food for Education
Job Ref:
Employer: Catholic Relief Services
Job Location: Sierra Leone
Closing Date: 26/09/2016
Job Description:

About CRS: Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.


Since 2008, CRS Sierra Leone in line with the Government of Sierra Leone’s commitment to support basic education for all, has been implementing the ”All Pikin for Learn” Food for Education (FFE) program.

Funded by the United States Department of Agriculture (USDA); “All Pikin for Learn” is an integrated education program designed to improve the quality and relevance of education, encourage complete cycle of primary education for vulnerable and marginalized children, especially girls; and increase community involvement in education.
Since October 2012, CRS has been implementing a three-year program in five vulnerable chiefdoms of Koinadugu District namely; Sulima, Mongo, Neini, Neya and Dembelia Sinkunia benefitting nearly 30,000 pupils in 192 primary schools. The program is implemented in partnership with the Ministry of Education, Science and Technology MEST together with local and international partners.
CRS has received additional funding for another three years of implementation starting December 2015.

The Project Director (PD) will responsible for the overall management of the “All Pikin for Learn” program. This includes working closely with the commodities management unit on warehousing and supply chain management of food commodities and with the Quality of Education Manager to oversee all literacy and community mobilization and advocacy activities. The PD will coordinate with partners from, MEST, Northern Polytechnic, International Literacy Association and TALLE, ensure budget management and compliance and also oversee program M&E; and staff supervision. The PD will be responsible for ensuring that the final program results are achieved, including strategies for phase out and sustainability.

Program Oversight

  1. Oversee planning, implementation, monitoring, evaluation, and reporting all the all Pikin for Learn program activities.
  2. Ensure the execution of baseline, midterm and final evaluations as per the donor and CRS requirements.
  3. Work with MEAL Unit to develop MEAL systems using IT solutions; ensure ongoing data collection on all key indicators and documentation of lessons learned.
  4. Work with project staff and partners to develop annual implementation plans and track progress on a regular basis to ensure timely completion of activities.
  5. Establish team priorities and meet deadlines.
  6. Coordinate with the logistics team to ensure appropriate reception, transportation, warehousing, and distribution of U.S. government commodities to schools and beneficiaries with assistance from CRS/WARO, and CRS/HQ technical support staff; provide trouble shooting should delays or losses occur.
  7. Conduct visits to Kabala at least once a month and to the field at least once a quarter to each of the five chiefdoms.
  8. Ensure that processes are anchored in CRS ProPack methodologies, Integral Human.

Reporting and Compliance

  1. Prepare all reports on program activities for USDA, as well as for CRS and partners to increase institutional learning on strategies and lessons learned.
  2. Responsible for financial management and tracking of project resources, including those of sub recipients and local partners; provide timely support and capacity building to project partners to enable timely reporting and transparent financial procedures.
  3. Put in place appropriate financial tracking and reporting system, review the budget comparison report to ensure that spending and program implementation is aligned while analyzing the progress toward program goals and against burn rates.
  4. Proactively identify and address financial issues and concerns in concert with other staff and partners to ensure adherence to financial guidelines and maintain transparent systems and records.
  5. Apply CRS agency standards and procedures as well as donor requirements and USG regulations appropriately and consistently.

Human Resource Management and Coordination

  1. Oversee the management of the relationship with partner organizations, ensure regular communication and organization of review/planning workshops.
  2. Provide capacity building support and monitor local implementing partners in the areas of technical programming, finance management, and administration.
  3. Recruit, orient, and support the professional development of supervisees, providing timely, respectful feedback.

Program Manager Competencies: • Sets clear goals and manages toward them
• Collaborates effectively with staff and stakeholders
• Manages financial resources with integrity
• Applies program quality standards to program design and organizational learning
Agency-wide Competencies: • Serves with Integrity
• Models Stewardship
• Develops Constructive Relationships
• Promotes Learning

Supervisory Responsibilities:
Quality of Education Manager, MEAL Manager, Logistics Manager, Grants Coordinator, Education Program Manager.

Key Working Relationships:
Internal: Country Representative, Head of Programming, Head of Operations, Logistics Manager, MEAL Manager, Finance Manager, Administration/Human Resources Manager, All Pikin for Learn FFE project staff, project managers, WARO and other regional staff. CRS/HQ/PQSD

External: Local partners, Ministry of Education and its decentralized structures, Ministry of Health and its decentralized structures, other government officials, USDA, project consultants, International Literacy Association, Northern Polytechnic, WFP, UNICEF, other international NGOs.

Personal/Professional Skills: • Strong organizational and planning skills
• Ability to think critically, effectively manage change and problem solve
• Excellent report-writing skills in English, for USG donors
• Excellent knowledge and experience in budget management
• Excellent communication and inter-personal skills, with demonstrated strength in relationship management
• Ability to be flexible, persistent, and diplomatic and to gain respect among staff, local community leaders, church and secular partners, as well as local government ministries and donor organizations.
• Ability to function effectively as part of a multi-cultural team

• Master’s Degree, Education, International Development, or related field
• At least 5 years of program management experience in a developing country
• Proven track record of successful USG funded program management, including management of multi-activity projects, complicated logistics and large budgets, as well as commodities
• At least 3 years of supervisory experience, including performance evaluation, coaching and mentoring
• Native fluency in English & excellent English writing skills especially with the ability to produce quality written reports for the donor in English
• Strong cross cultural skills and experience working with national staff in overseas offices
• Demonstrated ability to work as part of a team, but be self-motivated and accountable for program implementation
• Professional proficiency and ability to work effectively in remote conditions
• Proficiency in Microsoft Office Publisher, Word, PowerPoint, Excel and Outlook
Physical Requirements/Environment: The position is based in the Freetown Sierra Leone. The position requires approximately 25% travel to supervise field staff and activities.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

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